Among the duties of the Post Adjutant, the Adjutant shall:

• Be the official corresponding officer for the Post and shall attest to all official communications and reports with their signature.

• Under the direction of the Commander, prepare all reports and returns required of the Adjutant.

• Maintain the books and records in a legible and uniform format. Record keeping by electronic means may be used, provided a back-up is maintained. Books and records shall be available for inspection by authorized officers and Post members at all reasonable times. Unless specifically authorized by the Post to remove such books and records from its facilities, they will be kept at the Post facilities. 

• The Post Adjutant shall maintain the following records:

     • A copy of the original application of every member admitted to the Post.

     • Minutes of each Post meeting after correction and approval.

     • All current orders or circulars issued by the Commander-in-Chief, the National Council of Administration, the Department Commander, the District and/or County Council Commander (if applicable) and the Post Commander.

     • A correspondence file.

     • A file containing a copy of the proof of eligibility submitted by officers pursuant to Section 216.

 • Maintain a current copy of the Bylaws, Manual of Procedure and Ritual of the Veterans of Foreign Wars of the United States and copies of the Bylaws of the Post, Department, District and County Council (if applicable).

• Transfer to their successor, without delay, all books, papers, records, monies and other records and property of the Post in their possession or under their control.

• Comply with and perform all duties required of the Adjutant by the laws and usages of this organization, applicable Bylaws and orders from lawful authority and perform such other duties as are incident to such office.